PETAA is seeking an Events Assistant and Senior Events Executive (NSW)
About the team
The Primary English Teaching Association Australia (PETAA) is a national, not for profit association that supports primary school educators in the teaching and learning of English and literacies across the curriculum. We are a dynamic, innovative and ambitious organisation, that is currently experiencing an exponential growth period.
PETAA has been a leader in the field of teacher professional development, and as we reach our 50th year, we are excited to continue our track record in delivering high quality courses, conferences and events as part as our efforts to support teachers across the country.
These are full-time roles based out of our office in Newtown, NSW.
The Events Assistant role is ideal for someone looking to start out their career in events, customer service and administration.
The Senior Events Executive role is ideal for someone with a minimum of 2 years' experience and who is looking to take the next step in their events career.
View and download the job descriptions below. To apply, please submit your cover letter and resume to [email protected]. Your cover letter should address why you are interested in and suitable for the role.
Events Assistant
Download position description (.pdf)
We are looking for an engaging Events Assistant to join our small team, based in Newtown, NSW. This is a full-time role, ideal for someone who is proactive and driven, looking to start out their career in events, customer service and administration. You will be responsible for event administration and you will be mentored and supported by experienced team members, whilst encouraged to work autonomously, rapidly learning new skills and systems.
The PETAA staff are team-oriented, passionate about our sector and member-focused. The Events Assistant is expected to play an active role supporting the full PETAA team to fulfil the smooth, day-to-day functioning of PETAA service delivery. They are an important part of the whole-team approach to servicing and supporting our membership base.
Key responsibilities:
- Manage and enrol attendees for professional learning courses, conferences and events, both online and face to face
- Complete administration tasks around event participation and accreditation where appropriate
- Coordinate Professional Learning events, including but not limited to: travel arrangements, catering, venue facilities, name badges, photocopying, dispatch of course materials and communication with event attendees
- Respond promptly and professionally to phone and email inquiries regarding events from prospective members, members, and the general public and other industry bodies
- Carry out office administration and support where required for the team at PETAA
The Events Assistant is a person who:
- Is required to be multi-skilled in working in a small team while proactively supporting and providing relevant services to maintain the efficient operation of PETAA’s business.
- Ensures clear communication with internal team members and external clients. A critical facet of the role as is the accurate and logical creation and maintenance of data files, efficient retrieval and dissemination of information and effective reporting as required.
- Is able to work efficiently and productively in database management and in performing general office tasks when required.
- Has excellent attention to detail.
Required experience and skills
- A diploma or advanced certification in Events Management, Administration or Communications would be well regarded
- Ability to work proactively and effectively with minimal supervision
- Computer literate and confident on the telephone
- Strong communication skills and the ability to communicate effectively with a variety of stakeholders
- Experience (whether through part-time work, full-time work or an internship) of working in customer service would be highly regarded.
- Ability to work well under pressure and in a fast-paced environment
Application Process
To apply, please submit your cover letter and resume to [email protected] Your cover letter should address why you are interested in and suitable for the role.
Senior Events Executive
Download position description (.pdf)
We are looking for a proactive and driven Senior Events Executive to join our small team, based in Newtown, NSW. This is a full-time role, working 38 hours per week, ideal for someone who is looking to further their career in events within a dynamic and busy educational association.
You will be responsible for supporting the Manager of Professional Learning in planning, organising and running more than 100 annual face to face and online training events of varying shapes and sizes for educators, including PETAA’s annual conference, the largest in the sector with 1200 attendees in 2021.
PETAA’s Senior Events Executive has a unique opportunity to work on an event from its strategic inception to on-the-day delivery, and will be a key figure in shaping each event’s success. They will use their events administration skills to liaise with venues, suppliers, speakers and partners to deliver seamless and highly professional events.
The PETAA staff are team-oriented, passionate about our sector and member-focused. The Senior Events Executive is expected to play an active role supporting the full PETAA team to fulfil the smooth, day-to-day functioning of PETAA service delivery. They are an important part of the whole-team approach to servicing and supporting our membership base and providing high quality professional learning experiences to primary school teachers across Australia.
Key responsibilities:
- Working closely with the Manager of Professional Learning, you will plan, organise and manage professional learning courses, conferences and events, both online and face to face
- Take the lead role on a critical PETAA project for a statement department, delivering over 40 workshops annually for state schools with published children’s authors, managing the budget, reporting and all operational facets of the workshops
- Overseeing the Events Assistant, coordinate the full portfolio of Professional Learning events, including but not limited to: travel arrangements, catering, venue facilities, course materials and communication with event attendees
- Take a lead role in delivering our 50th anniversary conference and celebration awards dinner, including budgetary control, venue management, marketing liaison and more
- Act as key contact for phone and email inquiries regarding events from prospective members, members, and the general public and other industry bodies
The Senior Events Executive is a person who:
- Is required to be multi-skilled in working in a small team while proactively supporting and providing relevant services to maintain the efficient operation of PETAA’s business.
- Is well organised and has excellent time management skills and attention to detail
- Is a clear communicator who can build rapport with both internal team members and external clients including members, teachers, school executives and presenters.
- Will embrace new challenges with enthusiasm
Required experience and skills
- A degree or advanced certification in Events Management, Administration or Communications
- A minimum of 2 years’ experience working in Events
- Ability to work proactively and effectively with minimal supervision
- Strong communication skills and the ability to communicate effectively with a variety of stakeholders
- Computer literate and very confident on the telephone and in person
- Ability to work well under pressure and in a fast-paced environment
Application Process
To apply, please submit your cover letter and resume to [email protected] Your cover letter should address why you are interested in and suitable for the role.