PETAA AGM 2020

PETAA will hold its 2020 Annual General Meeting on Thursday 23rd July, commencing at 5:00pm AEST. For the health and safety of our members, the meeting will be conducted virtually via Zoom a process that has been endorsed by the regulators during the current congregating constraints.

You are invited to join us in the Zoom meeting (register below), where you will hear more about how PETAA operates and its plans for the future. You will also have the opportunity to ask questions of the PETAA Board and General Manager. After considering the practicalities of voting at a virtual meeting, the Board opted for a locked and confidential digital ballot before the AGM, with successful candidates each elected by resolution at the AGM itself.

The formal Notice of Meeting with Explanatory Notes, a download link to the proxy form and a link the page with candidate details are set out below.

I look forward to welcoming you to the meeting.

Yours faithfully
Pauline Jones, PETAA President

Register here to attend the 2020 PETAA AGM >


PRIMARY ENGLISH TEACHING ASSOCIATION AUSTRALIA LIMITED
ABN 36 002 557 075

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of the Members of Primary English Teaching Association Australia Limited (PETAA) will be held via Zoom on Thursday 23 July 2020 at 5 pm AEST.

Agenda — Ordinary business

1—Reports: To receive and consider the Directors’ Report, the Financial Statements and the Audit Report (.pdf 8MB) for year ended 31 December 2019.

2—Declaration of Election of Directors: All current financial members of PETAA will have the opportunity to vote via a locked and confidential email ballot to select their choice of two Directors prior to the meeting. The successful candidates from that ballot will each be elected by resolution at the AGM.

Voting is now open and will remain open until Tuesday 21 July 2020 at 5:00pm AEST. Please note that no voting on the resolutions for Directors will take place during the AGM. Members wishing to vote must do so prior to the close of voting at 5pm on 21 July 2020.

Voting at the AGM
If voting is required at the AGM (for example, on a procedural matter), voting will be as directed by the Chair of the Meeting via the Members and Representatives present in person (via Zoom) as per Rule 23d) of the Constitution. If a poll is required, proxies will be exercised.

Representatives
In accordance with Rule 4a) of the Constitution, a Member that is a body corporate may appoint an individual as Representative by submitting appropriate notice to the Secretary.

Proxies
In accordance with Rule 25 of the Constitution, a Member not able to attend the meeting in person or via Representative may appoint a proxy, who does not need to be a Member, to act on their behalf. To be effective, Proxy Forms (completed and signed) must be received by PETAA at the address given on the Proxy Form by no later than 5PM AEST on Tuesday 21 July 2020. There is no option to direct the proxy how to vote on the Director appointment resolutions as the vote on those resolutions will be completed prior to the meeting by direct voting. Note: the only proxy at the meeting who must vote in a poll, and then only if the proxy is directed how to vote by the Member, is the chair of the meeting. Details of appointing a proxy are set out in the Proxy Form (.pdf 128 kB).

Some further explanatory notes are provided below.

Issued under a resolution of the Board.
Kevin Peters
Company Secretary, PETAA


The four candidates seeking election to the PETAA Board in 2020 are Tanya Abell (QLD), Mardi Gorman (VIC), Melanie McDonald (QLD and Jan Warhurst (NSW).

Learn more about the 2020 candidates


Information for voters on becoming a PETAA Board Director

PETAA is governed by a Board of seven Directors who determine the organisation’s strategic direction and to whom the General Manager and operations team reports. To function effectively, the Board needs to embody a strong mix of cross-sector education experiences – local and national universities, private, public, denominational and independent schools – and corporate skill-sets — organisational management, corporate governance and financial probity. During its 40 plus year history, PETAA’s Boards have drawn from a broad range of professional backgrounds including academics, school principals, educational consultants, classroom teachers, parents, business representatives and legal professionals.

Documents that will help you better understand the roles and responsibilities of a PETAA Director include:

Do you have sufficient time available to meet the commitment required of PETAA Directors?

Over the course of the next 12 months, each Director is expected to:

  • Prepare and attend (preferably in person) four Board Meetings, typically one day's duration from 9am–4pm. PETAA arranges all travel. Though it is preferred that Directors attend in person, PETAA has the facility to video conference Directors into the meetings.
  • Attendance at committee meetings 6–9 times per year via video conference if not in person*. Time allocation depends on which committee the Director sits.
  • Attendance at the Annual General Meeting (via video conference or in person)
  • Attend to all other matters such as online reviews of documents, and including any such attendances as are necessary to fulfill the role of Director.

* PETAA currently has two key committees — the finance and audit committee meet every month or two and each meeting lasts for approximately 1 hour. The professional learning and publications committee meet every 6–8 weeks and each meeting lasts for approximately 1.5 hours.

Being a Director of the PETAA Board is an exciting professional challenge with responsibility for governing, overseeing the affairs of and making strategic decisions in the best interest of its members.

Benefits of being part of a PETAA board include an opportunity for personal and professional learning in areas of:

  • corporate and managerial knowledge in addition to increasing the range and depth of your discipline-specific knowledge around literacies education
  • a high level interaction and participation within the national education architecture and peer-professional associations
  • the opportunity to shape PETAA operations in the areas of publishing and professional learning programs, special educational projects and other activities that align with the PETAA mission

Remuneration

Remuneration for PETAA Board Directors is modest. Board Directors receive an annual fee of between $1000-$4000, depending on the Office held. We ensure Directors do not incur expenses as part of their role and Board Directors may also access a small amount of financial support to further their individual professional learning goals.

General qualities of prospective board directors include:

  • Vision and Leadership
  • Advocacy, Stewardship and Integrity
  • Knowledge (of PETAA and wider community)
  • Personal Commitment and Diligence
  • Collegiality.

Desirable qualities of prospective board directors include a commitment to and understanding of PETAA stakeholders and the ability to enhance PETAA operations within the context of our core purpose. This might be achieved through:

  • professional experiences and / or leadership accomplishments within education, business, government, finance, legal and HR, philanthropy, or the not-for-profit sector
  • understanding of governance and corporate related issues including policy development, risk management and organisational evaluation
  • an affinity for cultivating relationships and persuading, convening, facilitating, and building consensus among diverse individuals
  • an understanding or willingness to learn about the role of ACARA, AITSL and ESA in the current national educational context
  • being a financial member of PETAA
  • being free from any conflict of interest.

The PETAA Board comprises many passionate and professional people who bring a broad range of valuable experiences and knowledge to collaborating and supporting teachers in new, engaging and relevant ways. If you, as a PETAA member, believe that you have relevant experience, passion and a strong voice, then consider contacting PETAA, or simply download the Nominations form 2020 (.pdf 123 kB). Nominations close by COB Friday 17 April 2019.

Explanatory notes — Passing of resolutions at the 2020 AGM

Item 1: the law does not require any resolutions.

Item 2: requires separate ordinary resolutions be considered for the election of each of the two successful candidates in the digital ballot prior to the AGM. In view of the potential complexity of voting at a virtual meeting the Board resolved, in accordance with Rule 24 a) 1 of the Constitution, that these ordinary resolutions be considered based on results of that digital ballot.

Implications of this are that:

  1. Only up to 2 positions are available to be filled from the 4 candidates.
  2. If a clear result is not achieved through the prior digital ballot, then a further resolution will be put to attendees.